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Overview

The Sale Orders screen shows you all the sale orders that have been recorded in Readysell.

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In respect to the status on a Product:

SalesAny Non-Archived product can be entered onto a sale
Purchase OrdersOnly Active and Obsolete products can be purchased
Supplier CreditsAny non-archived product can be entered onto a supplier credit
Any Other Product TransactionAny non-archived product can be entered

Reference

Buttons

Refer to Common Buttons.

ImageFieldDescription
New 
Copy 
Accept QuoteAccept the quotation and convert into a sale order
CreditGenerate a credit based on this sale order
Copy To ContractCopy the customer, products and prices on this sale order on to a contract
Create CustomerQuickly create a new customer and attach it to this order
Mass CopyCopy this sale to generate a number of new sales with the same products
Image AddedHoldAllows users to place orders on hold manually, blocking it from being processed. (Example of use: Taking a phone order, clients needs to call back / confirm something that they have ordered. Need to be able to save order, not have it allocate)
ShipCreates a shipment for all or part of this order
CompleteComplete (ship and invoice) this order in full
 Pay 

To make payments against a sale order, a pop up will appear where you enter the Pay Amount and Payment Date

Expand
titleShow me

Payment Date- This is used as occasionally the payment maybe refunded and /or the payment for the order is made but entered on a later date.

Purchase
  • Purchase All Lines : Create required purchase orders necessary to fulfill this order and deliver to the store address.
  • Purchase All Lines (Drop Ship) : Create required purchase orders necessary to fulfill this order and deliver to the customer address.
Cancel OrderCancels the sale order (only can be done if status is open)
Set Supply TypeUpdate supply type to selected sale order lines
Select AddressSelect from the list of available addresses
Extract ProductsThis extracts multiple products and quantities selected into a sales order. Click here to see more on extract products
Set Sale ValueAdjust the values on this sale order or quotation based on a desired gross profit percentage, total value or competitor price match.
Quote ViewShow a quotation version of this sale order
  
Notes

You can add notes to the Sale Order

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relatedcustomer
relatedcustomer
RelatedShow Customer appears when a customer has been entered in the sales order
Set OperatorProvides a capability where operator codes be added at time of sales order. This also allows POS computers that are logged in as POS to allow each user to use their own Operator Codes to say who is entering the sale. They do orders as well as shipments as sometimes the customer wants to purchase items but at the same time back order something.

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ImageFieldDescription
New

Creates a new sales order line

Creates a stock quantity adjustment- This is used if user's site has poor stock control. They are entering an sale order and notice the stock displayed is incorrect. The user right clicks on the product and from the new pull down menu selects new stock adjustment. A new stock adjustment is created. The product from the sale line being added automatically to the stock adjustment.

Credit 
Purchase

This purchase button allows you to have the ability to purchase selected lines from a sales order. You can select the product line items that you wished to generate the Purchase orders for and not create orders for all items.

Delete 
Set ValueAllows users to to apply discount percentage to line items. Popup appears allowing the user to enter a discount percentage. Only the selected line items are discounted in this case.
Product History 

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FieldDescription
ProductThis is the products ID
NameThis field contains the name of the product
QtyThis field shows the unit quantity ordered for this line
Allocated QtyThis field shows the unit quantity allocated for this line
B/O QtyThis field shows the unit quantity back ordered for this line
On Shipments Qty This field shows the number of lines that are on open and posted sale shipments
UnitThe unit at which you are selling this product to the customer
Unit Quantity on HandThe stock on hand based on this unit
Price IncThis field shows the unit price including tax for this line.
DiscThe discount applied to the item, expressed as a percentage
Tax The tax code on this sales line
Tax ValueThis shows the tax applied to the sales order. The value is automatically calculated
Value IncThe value inc tax ordered for this line
Supply Type

Instock- allocate if you can allocate the full quantity,backorder allowed, ship allowed,
Allocate- allocate if you can,backorder allowed, ship allowed,
Back Order- do not allocate, back order, do not ship,
Ignore- do not allocate, backorder not allowed, ship not allowed,
Priority- allocate stock from any other transactions to this line,backorder allowed, ship allowed,
Quarantine- do not allocate, do not back order, do not ship,
Waiting- only set by the system,do not allocate, do not back order, do not ship

 

Allocate in full

if possible

Allocate partially

if possible 

Backorder

Allowed  

Shipment

Allowed 

Priority Stock

Allocation over

other transactions

 Use case
Instock 

 (tick)

(error) (tick) (tick)  (error)
  • One shipment order
 Allocate (tick)(tick) (tick)(tick)  (error)
  • Majority of the cases
 Back Order (error)(error) (tick) 

(error)

 (error)
  • Manually control the order processing however still want to increase the stock QOH via purchase run
 Ignore (error)(error) (error)(error)  (error)
  • No stock allocation e.g., displayed stock "never" to be sold
 Priority (tick)(tick) (tick) (tick)  (tick) 
  • Urgent orders 
 Quarantine (error)(error) (error) (error)  (error) 
  • Location for returned stock or over supply of stock QTY for reviewing and processing at a later time   

 Waiting

(Not available to users,

can only set by the system)

 (error) (error) (error) (error)  (error) 
  • Ship After date where system will set the line to Waiting to prevent any further processing until the ship after date is reached where supply type will be changed to their default supply type and process accordingly


Notes This is a check box - it will tick itself the moment you add a line note at the bottom of the window for this sales line.  If no line note is added, this box is not ticked.  This is not a check box you can manually change yourself.
Backorder Date DueThe date the product is due to come into the store by from the supplier for the customer.  This feeds off the lead time on the product and the supplier files.
Last Machine Shipment DateThe date and quantity on  the most recent sale shipment line for that part and machine,
Machine Meter CountThe date and meter reading on the most recent sale shipment line for that part and machine.

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