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Overview

You can track toners on individual machines.

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Note

The Machine has to exist with a status of Active
The serial number needs to be correct and identical on the machine from within Readysell to the feed itself.
The feed will match either on the machine-Id or the serial number.
The meter type code on each meter matches the toner type from the feed.
The parts need to be on the Machine Meter supplies with a reserve quantity. If you are reordering automatically you need to turn the tick on for 'reorder'.
If the part is a toner, the check box of 'Is Supply' needs to be ticked when adding the part to the model product.

If you are starting an afresh machine ensure that you have 1 part as the toner to stand for the part that is currently in the machine before you start toner tracking.


Procedure to set up manual toner supply tracking & testing for a machine with no imported parts:

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  • To get toner tracking going the first time around you need to manually set the start date on the first toner/s on each of the machine meters on the parts tab within Machines.
  • Navigate to the machine
  • Click on the Parts Tab
  • The Parts will display and the 'Is supply' checked box will be ticked.
  • Highlight one of each of the Parts that you wish to start and click on the actin button 'Start'


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Creating a spare toner for manual toner tracking and generating sales/service orders manually to supply the reserve toners for a machine meter part 

  • Navigate to the Machine (or from within Sales or Service orders manually insert an order but ensure to assign the machine id to it.

  • Alternatively, if you are in Machines, highlight the machine and click on 'Create Sales Order' or 'Generate Service Order'

  • Add the toner part to this sales or service order (that is the product part that is on the meter supplies) for a minimum quantity of 1 or for the value in the reserve supplies field on that part.
    in my test scenario, the reserve supply level = 2 for the Mono Meter, so I am supplying 2 on the shipment

  • Ship and finalise the Shipment or Complete the sales order/service order and generate an Invoice
    See my screenshot below for an example.

  • Not until the order is shipped and the shipment is finalised will the part appear on the machine parts tab for the toner.

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    titleShow me..

    The part supplied on this shipment is then linked to the Machine-id. You can see this part by going back to the machine and clicking on the Tab Parts

    The start date on this Machine Parts is blank to start with
    You need to first time around start one of the toners.
    To do this you highlight one of the parts on the machine. parts tab and click on Start action buttonc

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    titleShow me..

    Once toner tracking is going, the toner reading will come in via either Print Audit or FM Audit or email.
    The level percentage left on the toner will be read into the Machine Part Supply level field.

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