Page Comparison

Overview

The Open Items is a list of shows all postings of transactions such as Invoices, Credits, Payments, Miscellaneous Debits and Credits against any Customer and/or Supplier. 
Open items show the Customer/Supplier,Transaction Number, Transction Type,Date,Ageing,Tender and Original Value of the transaction that generated the open item.
Open items start posted transactions, including invoices, credits, payments, and miscellaneous debits and credits.

Each open item starts with a balance equal to the open item its value.
Open items can be allocated against each other in a process that adjusts the balance.
Open items such as invoices - for example, an open payment can be allocated against other open items such as payments.
When the open an open invoice - and the balance of each item is adjusted accordingly. When an item is fully Paid paid and Allocated allocated, it is no longer outstanding in the view.

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1. All Open item
2. All Customer Open Items
3. Unallocated Open Items
4. Unallocated Customer Open Items
5. Unallocated Supplier Open Items
6. All Suppliers Open Items

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Viewing open items

1. In the navigation pane, click Relationships then Open Items.
2. Use the filter in the Home ribbon to view items of particular types:

• • All open items
  • All customer open items
  • Unallocated open items
  • Unallocated customer open items
  • Unallocated supplier open items
  • All supplier open items

You can allocate or unallocate an item from this view. This can only be done if the open item has no allocations, or has allocations

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but can be unallocated.

ALLOCATE

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Allocating an open item

1. In the filter list, select the filter that best matches the item you want to allocate. This will be "Unallocated open items", "Unallocated customer open items'; " or '"Unallocated supplier open items'Then sort ".
2. Locate the item you want to allocate. This can be made easier by sorting the view by 'Card' which makes allocation easier so that you can see any outstanding Payments.
3. Right click on Card field and select 'Sort Ascending' 
   or
4. Key in a CardId in the Card Field
5. Find a Payment 
6. Click on 'Allocate' button
7. The 'Allocation' window will appear Card. If you know the card ID, you can enter it in the Card field to find all open items for that card.
8. Click the item you want to allocate, then click Allocate. The Allocation window will open with a list of all outstanding open items.
9. Highlight the open items you wish to allocate and make your selections see link for further information Customer Allocations of PaymentsSupplier Payment Allocations
10. Click on Finalise to accept the allocation.

UNALLOCATE

1. Switch your filter to 'All Open Items'
2. Search and find an open item that has been Allocated
3. Highlight the Open Item and click on 'Unallocate'
4. You will be prompted with this message below: 
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   The date of the allocation will appear clink on OK to accept the Unallocation. 

Printing Multiple Open Items at the one time on the One Report.

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1. Complete the allocation. For more information, see Allocations.
2. When you have finished, click Finalise to complete the transaction.

Unallocating an open item (reversing an allocation)

1. In the filter list, select the filter that best matches the item you want to unallocate. This will be "All open items", "All customer open items" or "All supplier open items".
2. Locate the item you want to unallocate. This can be made easier by sorting the view by Card. If you know the card ID, you can enter it in the Card field to find all open items for that card.
3. Click the item in the list, then click Unallocate. A window will appear containing the date of the allocation and asking you to confirm your action:
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4. Click OK to reverse the allocation.

Printing multiple open items in one report

Select multiple open items by holding down the Shift Key key and clicking on each open item.

Click "Show in Report" icon and select one of the layouts.

Report The report will appear to on the screen.