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Product suppliers display on the Suppliers tab on the product detail view:

  • Products can have any number of suppliers

    ,

    Note

    If you are part of the Office Brands group then ensure that you use the Supplier Card Ids from the Data Portal.
    You can download a spreadsheet to identify the supplier card ids from either the Data Portal or your price book.  

     

  • Stock can be purchased in different units from each supplier,
  • Each supplier has its own set of costs.
  • When stock is received the cost on the matching product supplier is updated.
  • The units on the product supplier record are very important. Get those wrong and the stock on hand can go wildly out. The units supplied by each supplier can vary. For example full boxes from the manufacture but individual units from the wholesaler. The units are:
    • Default Buy Unit (the unit costs are quoted in)
    • Buy Ship Unit (the unit the supplier actually uses to ship the stock)
  • When you purchase from different suppliers the cost for that supplier is printed on the purchase order.

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Field

Description

SupplierThe supplier's namecardid. This can be the Office Brands supplier card id or your own if the supplier is not part of the office brands list of suppliers.

Supplier Product ID

The ID of the product with this supplier. For example, supplier A might call a red pencil RP01, and supplier B might call it REDPENCIL.

Min Order Qty (Each)

This is the minimum and multiple quantity you can reorder from the supplier. Eg if a product is to be ordered in multiple of 2 (min order qty), and the qty to be ordered is 5 it will order 6. If the min order qty is 1, and you need to order 5 it will order 5 each

Default Buy Unit

The unit in which the supplier quotes the cost of the product. Cost price 1 is the cost for one buy unit. The cost each is the cost price 1 divided by the default buy unit quantity.

Buy Ship Unit

The unit the supplier ships it to the customer in

Default Order Unit

The unit in which you order the product in from the supplier

Is Primary

Checked if this is the primary supplier for this product.

Archived

Check this if the supplier is no longer active for some reason but you still want to save the data.

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