Overview
In addition to normal cash and account sales. You may have customers that can only pay at point of placing the order and others that can pay when they pick up goods. We regard those as two forms of COD customer:
- Customer is Invoiced but pays in the form of cash, card or cheque. The transaction shows as history not as an open item
- Customer is invoiced and tender to the customers account and an open item is generated awaiting payment. Once payment is received it is entered and allocated against the open item.
Procedure
Setting up of Payment Terms
Create a payment term for customers that must pay COD cash payment term - the invoice is generated with a tender of cash, card or cheque for the goods
Log onto Readysell>Administration>Paymentterms
C.O.D. Account payment term - the invoice is generated against the customers account. The customer is yet to pay for the goods.
Log onto Readysell>Administration>Paymentterms
Assigning Payment Terms to the Card
For all customers that you wish to Invoice assign the payment term of C.O.D. to the card.
For all customers that pay at the time of placing the order assign the payment term of COD to the card.
Log onto Readysell>Relationships>Cards>Settings>Customer Settings
Find the customers and change the Paymentterms
Tracking Sales by Tender
If you wish to track account sales vs account cod sales. All you need to do is to set up a tender called eg 9 COD with settings as per the screen shot below.
Then assign this tender to each of the Cards that have a paymentterm of C.O.D.
When you Complete the sale the system will automatically tender it to this tender.
If you should leave the tender blank on the card, you will have the choice to select it at time of tendering the sale.
