Open Items

Overview

Posting transactions such as Invoices, Credits, Payments against Customers or Suppliers generates an Open Item. Open items show the Customer/Supplier,Transaction Number, Transction Type,Date,Ageing,Tender and Original Value of the transaction that generated the open item. Open items start with a balance equal to the open item value. Open items can be allcoated against each other in a process that adjusts the balance. Open items such as invoices can be allocated against other open items such as payments. When the open item is fully allocated it is no longer outstanding in the view.

1. From the Readysell Main Menu Click "Relationships" then "Open Items"
   
   
   
2. Within Open Items there is a Filter Drop Down at the top of the screen.
   This filter allows you to see the Open Items depending upon what selection you make.
   
   Filter Drop Down Selection:
   
   1. All Open item
   2. All Customer Open Items
   3. Unallocated Open Items
   4. Unallocated Customer Open Items
   5. Unallocated Supplier Open Items
   6. All Suppliers Open Items
3. From within Open items, you have the capability to 'Allocate' and/or 'Unallocate' as long as the open item has no allocations or has allocations and can be unallocated.
4. To allocate:
5. Select the Filter of either 'Unallocated open items'; or 'unallocated customer open items'; or 'unallocated supplier open items'
   
   1. Then sort the view by 'Card' which makes allocation easier so that you can see any outstanding Payments. Right click on Card field and select 'sort ascending' 
   2. or
   3. Key in a CardId in the Card Field
6. Find a Payment 
7. Click on 'Allocate' button
8. The 'allocation' window will appear with a list of all outstanding open items.
9. Highlight the open items you wish to allocate and make your selections see link for further information Customer Allocations of PaymentsSupplier Payment Allocations
10. Click on Finalise to accept the allocation.
11. To Unallocate
12. Switch your filter to 'all Open Items'
13. Find an open item that has been allocated
14. Highlight it and click on 'Unallocate'

A pop up window will appear with a date click on OK

Print Multiple Open Items Reports at one time 

Highlight and select multiple open items

Click "Show Source in Report" icon