A single sale order may be sent in a number of shipments, depending on stock availability. This can have an effect on how invoices are sent to the customer.
Customers can be set up for three methods of invoicing:
Invoice method | Number of orders | Number of shipments | Number of invoices | When invoices are sent | What is on the invoice |
|---|---|---|---|---|---|
Manual invoicing | One order | At least one shipment | One invoice for each shipment | Each time goods are shipped | A single shipment |
One invoice per order | One order | At least one shipment | One invoice for the whole order | When the order is fully shipped | All shipments in the order |
Batch invoicing | One or many orders | Any number of shipments | One invoice for the period of time. Eg one invoice per month | Once per predefined time period | All shipments in the given time period |
Manual invoicing
An invoice is generated every time goods are shipped. The invoice covers only those goods that were shipped in that shipment. This is the default method of invoicing.
One invoice per order
The customer is not invoiced until the order is fully shipped, no matter how many shipments this takes. The order is only considered ready for invoicing when all lines have been supplied. A single invoice is then generated for all shipments.
Batch invoicing
The customer is invoiced once only during a particular period of time (usually per month). An invoice batch is generated at the end of the time period, and all shipments that occurred during that period are placed on a single invoice.
In situations where a single card is invoiced for multiple children (for example, a head office), Readysell can generate either a single invoice for the head office and all children, or one invoice for each site.