GST Batches
- Monica Chand (Deactivated)
- Diane Partridge
Overview
Firstly ensure that the correct system reference is set up to identify whether you are Accrual or Cash Basis GST.
GST Tax Codes are Linked to the Relevant Bas Codes.
The GST Batch works off all the entries that have flowed through into the GST file. For GST Cash Basis, the GST is taken into account when the GSTCASHBASISDUE date is marked on each Open Item when a Payment has been allocated against any Open Item. For GST Accrual, the GST is taken into account at the time the Open Item Invoices are Finalised.
Once a Batch is Extracted and Posted, the Invoices are stamped with a flag so these open items will not be accounted for in the next GST Batch Run.
First of all Run a GST Detailed Report or go to GST Items and filter correctly before you attempt to Extract a GST BATCH RUN and check the data especially the taxcodes against the transaction types.
Before running the first GST Batch, ensure that you have a starting position from your old system to stand for the closing position if you wish to balance the GST Items back to the corresponding General Ledger GST Accounts. If you don't then reconcile manually.
With respect to Cash Basis GST, you do not necessarily need a starting position within the gst items table, it is optional, as you cannot balance cash basis gst to an accrual general ledger.
If you do provide Readysell with the breakup.
This will incur a charge
Getting Started
- Running your GST batch For Accrual Basis
- Checking for Incorrect Tax Codes with Transaction Types
- Running your GST Batch for Cash Basis
Reference
Button
Refer to Common Buttons
| Image | Field | Description |
|---|---|---|
 | Extract GST Batch | Extract outstanding GST items to this GST batch |
 | Post GST Batch | Post the Outstanding GST Batch |
 | New | Create a New GST Batch |
 | Delete | Delete an oustanding GST Batch |
Fields
| Field | Description |
|---|---|
| Type | This is the transaction type for this GST Batches (GSTBAT) |
| Number | The unique number for the transaction of this GST Batch |
| Status | The transactions current status |
| Date | The date and time the GST Batch was Extracted before it is posted. |
| Start Date | The start date from the parameters used for this GST batch extract |
| End Date | The end date from the parameters used for this GST batch extract |
Summary tab
| Field | Description |
|---|---|
| Tax Code | The tax code for each GST Transaction Type for each Bas Code |
| Site ID | The site for this GST Batch |
| Transaction type Code | The transaction type for each Bas Code for each Tax Code |
| Value Ex Tax | The Total $Value Ex Gst for each Transaction Type for each Bas Code |
| GST Paid Value | The GST Paid $Value for each Transaction type for each Bas Code |
| GST Received Value | The GST Received $value for each Transaction Type for each Bas Code |
| Value Inc Tax | The Total Value Inc Gst for each Transaction Type for each Bas Code |
| GST Batch Transaction Number | The transaction number for the GST Batch Extracted |
Details tab
| Field | Description |
|---|---|
| BAS Code | The BAS Code (E.g: G10 Capital Purchases) |
| Site ID | The site for this GST Item |
| Transaction Type Code | This is the type of transaction for this line |
| Transaction Number | The field contains a unique transaction number for the GST batchline |
| Date | The date and time of the GST batchline |
| Value Ex Tax | This is the value of the line, excluding tax |
| Tax Code | This is the tax code for the line (E.g: GST) |
| GST Paid Value | The GST paid value of the GST batchline |
| GST Received Value | The GST received value of the GST batchline |
| Value Inc Tax | The total value, including tax |
| Product ID | The product code for the line |
| Account ID | |
| Cash Basis Due Date | This is the date and time of the cash basis due date |