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If you need to enter the same journal every month, you should set it up as a standing journal. A  
A Standing Journal can automatically create a series of general journals that repeat over time overtime on a regular basis.

For example to record monthly depreciation on a motor vehicle.
You would Debit Depreciation Expense and Credit Accumulated Depreciation every month.

Standing Journal Transaction Type = 'GLSTAN'


  1. From the Navigation panel click Financials>Standing Journals
  2. 'Click on 'New' 
  3. Enter a date
  4. Enter a Description description in the 'Description' field to best describe the Standing Journal
  5. Enter the 'Manual Value' of the Journal
  6. If the Journal is to be reversed at some point in time click on the check box  checkbox  'Auto Reversing' and turn tick ON  if not leave the tick OFF 
  7. On the Line levelLines tab, commence selecting the general ledger accounts that make up this Standing Journal
    This master standing journal will always have a status = Open

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    1. You can enter a different description on the line level or leave the default description that populates from the header
    2. Enter the value in either the debit or credit field
  8. Continue entering all the general ledger accounts and values
  9. The Computed Debit Value must equal the computed Credit Value and this must equal the Manual Value.

  10. Click on the Save action button

You can now do one of two things.
Leave this Standing Journal Open and Manually Click on Generate Journal action button when you need to OR set up the required recurrence rule on a Standing Journal by clicking on the General Tab(see instructions below) and allow the system to create the Journal.


  1. Highlight the standing journal that has been entered
  2. Click on the tab 'GeneraGeneral'l
  3. You will see a Recurrence Table that needs setting up. 
    Activate the settings that best suit your requirements and Click click on Save.
  4. Click 'Weekend Handling' and select when you will require the recurring payment to be applied if the day selected happens to fall on the weekend.

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  5. Select the appropriate rules that will apply to each standing journal entered


    NOTE: There is a task that needs to be activated to auto-generate the recurring journals. Readysell can help you with the set up of this task called 'Generate Recurring Transactions.' If this task is not activated until after the rules on the standing journal then the journals will not be created until the date on the Journal is met.